Woodside Academy is committed to protecting the privacy and security of visitors to our website. This Privacy Policy outlines how we collect, use, and safeguard any personal information you provide to us via our website.

1. Who We Are

Woodside Academy is a primary school located at:
Address: Grangewood Ave, Grays, RM16 2GJ
Phone: 01375 372513
We are the Data Controller for the information you provide through our website.

2. What Information We Collect

We may collect the following types of information when you use our website:

• Contact Information: Name, email address, phone number (e.g. via contact forms)

• Pupil-Related Information: Only where provided for specific enquiries or processes, such as admissions

• Technical Data: IP address, browser type, operating system, and information about your visit (via cookies)

3. Why We Collect Your Data

We collect your data in order to:

• Respond to enquiries or requests

• Manage admissions or event registrations

• Improve our website and ensure it functions correctly

• Comply with our legal obligations as an educational institution

We process personal data under the lawful bases of consent, public task, or legal obligation as defined in the UK GDPR.

4. How We Store and Protect Your Data

We take appropriate measures to keep your data secure, including encryption, access controls, and secure hosting.

• Data submitted via the website is stored on secure UK-based servers or trusted service providers compliant with UK GDPR.

• We retain data only as long as necessary for its intended purpose or as required by law.

5. Use of Cookies

Our website uses cookies to help us understand visitor behaviour and improve user experience. You can manage cookie settings via your browser.

6. Sharing Your Information

We do not sell or rent your personal information. We may share data:

• With third-party service providers who assist with website hosting, email, or analytics (e.g., Google Analytics)

• If required by law or to protect individuals’ safety

• With your explicit consent, where applicable

7. Children’s Privacy

As a primary school, we are especially careful in handling children’s data. We do not knowingly collect personal data from children through the website without the consent of a parent or guardian.

8. Your Data Rights

Under the UK GDPR, you have the right to:

• Access the personal data we hold about you

• Correct inaccurate or incomplete data

• Request erasure (in certain circumstances)

• Object to or restrict processing

• Withdraw consent (where processing is based on consent)

To exercise your rights, please contact our Data Protection Officer (DPO)
 

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):
https://www.ico.org.uk

9. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

Cookies Used

Necessary

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.

You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.